How it works
Eventvoi does the copying and the counting. A person on your team decides.
1. Bookings come in by themselves
Your organization has one booking address. Forward your shop's booking and payment emails to it, or add it as a recipient of the shop's “new order” email. Each one lands in the Inbox.
No emails from your shop? Paste a list of people, or import a CSV or Excel export. Import tells you per row what will happen before anything is saved.
2. Read for you, approved by you
Eventvoi reads each email and prepares the change: a new booking, a payment, a cancellation. The Inbox sorts the results into three boxes:
- Ready — one click each, or “Apply all”.
- One question each — for example “Which room type?”, answered with a button.
- Needs a closer look — the email is shown beside it for you to check.
Answer a question about a shop product once and Eventvoi remembers it for that event. Emails from senders you have not approved are kept, marked, and never applied without a person.
Nothing is applied by itself unless you switch on “Apply clear emails automatically” for an event. It is off by default, and diet and health details are never applied automatically.
3. The daily work in one place
- To do counts what waits for you: emails, bookings to confirm, items waiting for the Organizer's OK.
- One page per guest with booking, payments, room, notes, documents and history. It saves itself.
- Payments: record one with the amount filled in, keep a payment plan with due dates, and see who owes money after the due date. Check everything against your shop's export.
- Undo after the everyday actions: applying an email, confirming, a payment, a room move, a check-in.
4. Rooms
Each event has its own room types and counts: paste the list, or read it from a screenshot. On Rooms, tap a person, then a free bed. “Suggest placement” proposes a plan and keeps men and women apart by default. Exports give the venue its rooming list and food list.
5. Guests
Each guest gets a private page, with no login: a short summary of their booking, their arrival pass, and what they still need to do (documents to sign, arrival time, phone, emergency contact, diet).
Eventvoi emails guests only practical things: the arrival pass with a calendar file and map link, reminders to sign documents, a copy of what they signed, and the messages your team writes. Booking confirmations, receipts and invoices stay with your shop. Replies go to your own team's address.
6. Arrival day
Type a name and press Enter, or scan the arrival pass with a phone. Green means go in; red says why. If money is still owed, record it at the door or check the guest in as “still owes”. The gate scanner keeps working offline once the guest list is downloaded.
The demo needs no sign-up: your own private copy of a sample festival with about 75 guests, deleted after 24 hours. Nothing is sent from it.